The Wild Members Association

Constitution

1 Name

1.1 The name of the association is The Wild Members Association.

2 Aims

2.1 The aims of The Wild Members Association are:

  • To help members access the countryside in a responsible, low impact manner so as not to degrade our natural resources.
  • To connect members to the natural environment to boost their wellbeing and enjoyment of nature.
  • To encourage recreational activities in the countryside such as walking, cycling and swimming.

3 Membership

3.1 There will be the following categories of membership:

  • A managing member
  • An individual member

3.2 The managing member is Wild With Consent Limited, and any successors thereto.

3.3 A managing member has the right to vote. A managing member has the power to bind the association.

3.3 Individual membership is open to anyone who supports the aims of The Wild Members Association, and wants to enjoy outdoor recreation. An individual member does not have the right to vote, or the power to bind the association.

3.4 Individual membership will begin when an individual makes a booking to stay at a Wild Members Association certified site.

3.5 There is no membership fee to join. There is no ongoing subscription fee.

3.6 Membership will last indefinitely, unless the member resigns or breaches the Code of Conduct.

3.7 A register of all members will be kept by the association in accordance with the association’s GDPR policy.

3.8 No member may commit the association to any contract or expense without consent of the Board.

4 Liability

4.1 Members, and other persons within their party, use our sites entirely at their own risk and accept that the association will not accept any liability for accidents to members or other persons in their party, or any damage to, or loss of property belonging to members or any other persons within their party.

4.2 Members, and other persons withing their party, accept that the association will not be liable for any damage caused to the site, or any injuries caused to third parties, during their stay at our sites.

4.2 The association will indemnify the managing member for costs and liabilities incurred on behalf of the association.

5 Code of Conduct

5.1 Members shall undertake to comply with The Wild Members Association’s Code of Conduct, The Caravan Code, The Countryside Code, and The Seashore Code.

5.2 The use of certified sites shall be solely for the purpose of recreation and not for any purpose connected with any trade, business or profession, nor as part of or substitute for any domestic purpose, unless prior authorisation is obtained from the association.

5.3 A member is responsible for the conduct of all persons in their party and shall procure their compliance with the Code of Conduct.

6 Ceasing to be a member

6.1 Members may resign at any time by sending their resignation in writing to the association.

6.2 Any member behaving in an offensive way or deemed to breach this constitution, as determined by the managing member, may be asked not to attend further meetings or to resign as a member. The individual concerned shall have the right to be heard by the Board before a final decision is made.

6.3 Any member breaking the Code of Conduct may be asked not to attend further meetings or to resign as a member. The individual concerned shall have the right to be heard by the Board before a final decision is made.

7 General meetings

7.1 A general meeting will be held every calendar year which will be the Annual General Meeting. The Board will decide the date, time, place (including virtually), and agenda, and will give members one month’s notice.

7.2 The Board may convene a general meeting whenever they feel it is appropriate. A general meeting shall be convened if a notice in writing is signed by at least 20% of the members on the register asking for such a meeting, and is sent to the association. In the notice they must give details of the purpose of the meeting. When Directors receive this notice they will take action to arrange such a meeting as soon as possible.

7.3 Even if the Directors accidentally fail to give notice of a general meeting, or if notice of a general meeting is not received by a person entitled to receive it, any resolutions passed at the meeting will still be valid.

8 Rules of Procedure for meetings

8.1 One of the Directors will be appointed as Chairman for the general meeting.

8.2 The presence of at least 20% of voting members will form a quorum at a general meeting. In the case of an equality of vote, the Chairman of the general meeting will have the deciding vote.

8.3 All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.

9 The Board

9.1 The Board shall be made up of at least two but no more than five Directors. The Board may from time to time resolve to increase either number.

9.2 The Directors will be elected by the managing member. The Directors must be members of the association.

9.3 The business of the association shall be managed by the Board, who may exercise all the association’s powers.

9.4 The Board may meet together to carry out business, adjourn and otherwise regulate its meetings as it decides. It can also decide the quorum needed to do business.

10 Dissolution

10.1 If the Board, by a simple majority, decide at any time that it is necessary or advisable to dissolve the association, it will call a general meeting.

10.2 Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred equally to the managing member.

11 Amendments to the Constitution

11.1 Amendments to the constitution may be made by the Board.

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